Birth and Fetal Death Registration for Hospital Staff
In Minnesota, the State Registrar manages the statewide vital records program and Minnesota Registration & Certification (MR&C). Authorized users of MR&C register the births, fetal deaths, and deaths that occur in Minnesota. Other users of MR&C print certified copies of birth and death certificates for eligible requesters.
Minnesota Birth Facility Report Cards
OVR developed the Birth Quality Reports to share performance feedback with birth facilities and staff who register births. The one-page reports summarize the timeliness and completeness of selected birth registration items reported by a facility. Aggregate data for all birthing facilities in Minnesota is presented for comparison.
Minnesota Birth Record Filing Timeliness
Has your facility met and kept the “timeliness in registration” goal? See data by facility, for the years 2019, 2020, and 2021 in Birth Record Filing Timeliness by Facility and Year (Excel).
The data for 2021 is for filed records only. Some records remain unfinished at this posting.
Birth Registrar Training
Birth Certificate eLearning
The Office of Vital Records (OVR) expects new birth registrars to take the CDC birth certificate eLearning course. The one-hour course is online at Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Complete the course within six months of becoming an MR&C user. Those who supply medical/health information for birth certificates or reports of fetal death will find value in the course.The course
- Explains the importance of reporting birth record and fetal death information
- Describes how birth registrars and clinicians can improve maternal and infant health data
- Names resources available to aid birth registrars and clinicians
- Tests what the student learned about birth and fetal death registration
- Continuing education credits (CMEs, CNEs, CEUs, CPHs) and certificates are available for those who successfully complete the course.
The National Center for Health Statistics and the National Association for Public Health Statistics and Information Systems designed the course. Several individual jurisdictions, one of which was Minnesota, also contributed to the course design.
Birth Registration 101 - Virtual
This class provides information you need to guide parents through birth registration and paternity establishment. It covers vital record rules and regulations, paternity laws, medical terminology, and birth data and public health. And, you will learn about resources you can use right away. Training methods include pre-class assignments, lecture, demonstration, and guided discussion.Upon completion of this 90-minute session, you will be able to:
- Understand what is behind the data collection rules for birth records and where to get help
- Inform unmarried parents about their paternity establishment options
- Use Minnesota Registration & Certification (MR&C) efficiently
- Direct parents and families who need certificates or certificate changes
This class helps satisfy requirements for new birth registrar training in Minnesota. And it meets state requirements for MR&C security and training.
Next class date
Tuesday, October 12, from 9:30-11:15 a.m.
How to register
You do not need to preregister. Click Birth Registration 101 to join the Teams class.
Pre-class assignmentsYou must complete these assignments BEFORE the class starts:
- Watch the Minnesota Paternity Video Establishing Parentage on YouTube.
- Complete the online course Applying Best Practices for Reporting Medical and Health Information on Birth Certificates. Continuing education credits for this class are available if you register for them. See the Birth Certificate eLearning section above for more information.
- If you are completely new to birth registration, email health.MRCAdmin@state.mn.us with "Attention Field Rep" in the subject line. In the body of the email, request access to the MR&C training environment. Include your first and last name, the facility you represent, and your work email address. In the training environment, you can enter a fictitious record for practice. This assignment is not necessary if you have already been entering records for your facility.