Accessibility Information for Partners - Minnesota Dept. of Health

Accessibility Information for Partners

The MDH accessibility statement can be found at: Equal Opportunity

This page is for partners who provide documents to, or collaborate with, MDH. We are committed to providing access to all individuals – with or without disabilities – who wish to use our websites, documents, applications or services.

MDH follows the guidelines set by Minnesota's Office of Accessibility. For detailed information about Minnesota's accessibility standards and guidance for creating accessible products, refer to this website:
Minnesota IT Services: Office of Accessibility

For your convenience, we are providing basic accessibility expectations below, however, for more details about accessible electronic documents, see:
Minnesota IT Services: Electronic Documents

Word Documents

A Word document meets standards if the document:

  • Properties (title, subject and author) are filled out.
  • Uses styles properly, with the title as a Heading 1 and subsequent headings in order so they create an accurate outline of the document.
  • Does not have color contrast issues.
  • Does not use text boxes.
  • When adding a chart or graph into a report, provide a summary in the text directly before or after the jpeg and be sure to include alt text (alternative text) for the image. It is recommended that you bring charts and graphs from Excel in as a graphic such as a jpeg. If you choose to keep your chart or graph connected to the Excel document, you should not add any alt text, until the document becomes a PDF. In the PDF, the chart or graph should be captured in one Figure tag, with only the one alt text needed.
  • Passes the accessibility checker in Word, which checks that the document:
    • Has alternative text (alt text) to describe all images. Alt text should be limited to 150 characters or less.
    • Has meaningful hyperlinked text that matches webpage titles.

For more information, see Microsoft: Make your Word documents accessible.

PDF Documents

A PDF file meets standards if:

  • It passes the accessibility checker in Adobe Acrobat (not in Acrobat Reader).
  • The reading order is correct in the tag tree.
  • The proper tags are marked for headings.
  • All hyperlinks have been checked and are working properly.

For more information, see:
WebAIM: PDF Accessibility
Adobe: Create and verify PDF accessibility (Acrobat Pro)

PowerPoint Files

A PowerPoint document meets standards if:

  • The properties (title, subject and author) are filled out.
  • Uses styles properly, with the title as a Heading 1 and subsequent headings in order so they create an accurate outline of the document.
  • Content is presented in content placeholders, not text boxes.
  • Content appears in the outline view panel (found under the View tab, Presentation Views pane, Outline View).
  • The reading order is correct. The reading order is set in the Home tab, in the Drawing group. Select Arrange, and then choose Selection Pane. The Selection pane lists the objects on the slide in reverse order. Screen readers read the objects in the reverse order listed in the Selection pane.
  • The document passes the accessibility checker in PowerPoint.
  • A document that summarizes the presentation is much more useful than a PowerPoint presentation posted online. The document could have an image of the slide along with the speaker notes.

For more information, see Microsoft: Make your PowerPoint presentations accessible.

Conference Presentations

As general practice, we do not print out handouts of slides for attendees – presenters must bring their own copies, or if attendees are to print their own copies, provide us with a link or send the presentations to us ahead of time so we can post them.

For posting to the MDH website after the conference, we encourage you to submit to conference coordinators an accessible one-page handout with key points and contact information rather than your presentation slides. Handouts with key points are preferable to slides because attendees find it easier to refer to a shorter outline versus multiple pages of slides without context.

Updated Friday, 18-Oct-2019 15:13:00 CDT